AI maintenance management

An AI agent to help move repairs along

Send your agent a repair report on WhatsApp, forward a property email or upload a related document. Bellsoph connects the information to the property and organises the next steps, so a small repair doesn’t lose its place among other jobs.

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Start free. AI with your property records to hand.

BBellsophWORKFLOW EXAMPLE

MAINTENANCE TASK

Dripping kitchen tap

Flat 2, Willow Court

1
Agent organises the report
Dripping kitchen tap linked to Flat 2.
2
Next action prepared
Repair details and quote ready for your decision.
3
Work completed
Completion recorded against the property.

A repair followed throughIllustrative workflow · fictional sample data

Give the report somewhere to go

Example: Alex Taylor reports a dripping kitchen tap at Flat 2, Willow Court. You pass the details to your agent, which identifies the unit and creates a property-linked repair task. The report and related documents stay with the work, and an unclear property match comes back to you for confirmation.

Let the agent prepare what happens next

Set a due date, ask for a follow-up and have the agent prepare a message to the contractor. You review the proposed next step and approve outgoing messages, bookings or spending before those actions happen. The task remains visible in Tasks and Calendar, so you can return to it with the relevant details to hand.

Keep the updates through to completion

Tell your agent when you’ve followed up or received an update, and it progresses the task with that information. Once you confirm the tap has been repaired, completion can be recorded alongside the earlier work. Forward the repair receipt to your agent’s email address and it identifies the property, files the source document and prepares the expense details for your review.

Your agent, where you work

The repair doesn’t end with the last message

Forward the contractor’s invoice, receipt or reminder to your agent’s email address. It reads the message and attachment, identifies the property and files the document or prepares follow-up work. The paperwork stays with the job and records it belongs to.

See how the agent works

BBellsophWORKFLOW EXAMPLE

FORWARDED TO YOUR BELLSOPH AGENT

Your agent email address

Receipt: kitchen tap repair

Flat 2, Willow Court

repair-receipt.pdf

AI reads the email and attachmentIdentifies the property and the type of document

Flat 2, Willow CourtReceipt filed · expense details ready for review

AN UNCLEAR MATCH COMES BACK TO YOU FOR CONFIRMATION

Forward an email. Let your agent organise the next step.Illustrative workflow · fictional sample data

Keep the next job visible

The agent’s work connects to your property records, tasks and calendar. You can see what still needs attention and pick up the details of a repair.

Example Bellsoph Tasks workspace showing property-linked jobs and due dates — Example Tasks workspace with sample records. The AI workflow illustrations explain the sequence of work.

Before you start

A few practical answers

Ask us a question

Can I send an update without opening the dashboard?

Yes. Message your agent on WhatsApp with the property and what’s changed, or forward the relevant email. The agent uses that update to progress the linked task.

Will the agent contact a contractor without checking?

You approve outgoing messages, bookings and spending. It can prepare the message and next steps while keeping those decisions with you.

Where does the repair cost appear?

Review and approve the extracted receipt details as an expense linked to the property. Recorded expenses feed into monthly profit information, with a monthly-profit CSV available to download.

Put your AI agent to work

Start with one repair that needs following up

Give your agent the details, check the next step and keep the job connected from report to completion.

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