AI document extraction

Let AI read your property paperwork

Upload an agreement, send a certificate on WhatsApp or forward a receipt to your agent’s email address. Bellsoph uses AI vision to read documents accurately, identify the important details and understand where they belong.

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Start free. AI with your property records to hand.

BBellsophWORKFLOW EXAMPLE

SOURCE DOCUMENT

Tenancy agreement

Flat 2, Willow Court

Monthly rent: £950

AI vision

Details read from the agreement

Rent: £950
Tenant: Alex Taylor

Matches the agreement

READY FOR YOUR REVIEW

AI vision reads the details. You check the result.Illustrative workflow · fictional sample data

Give the paperwork to your agent

You don’t need to turn every document into a separate set of notes. The AI reads the information you send and identifies the relevant property, unit, tenant or tenancy. If the document doesn’t make the match clear, your agent asks you to confirm rather than filing it against a guessed address.

Review the details AI has found

Example: An agreement for Flat 2, Willow Court names Alex Taylor and sets the rent at £950 a month. AI vision reads those details and prepares them for review, with the source agreement connected. You check the information against the original before approving the records.

Check and approve the records

You can edit a suggestion before it becomes part of your records. For example, if a rent figure were suggested as £850 rather than the agreement’s £950, you’d correct it to £950 before approval. Once you approve the details, the agent creates or updates the relevant records and keeps the source file connected, so you can check it again later.

Your agent, where you work

Your agent has an email address of its own

Forward a receipt, invoice, certificate or reminder to your Bellsoph agent. It reads the email and attachments, identifies the property or tenant, then files the document or prepares the relevant action. A receipt can stay with the property’s expense record; a reminder can become follow-up work.

See how the agent works

BBellsophWORKFLOW EXAMPLE

FORWARDED TO YOUR BELLSOPH AGENT

Your agent email address

Receipt: kitchen tap repair

Flat 2, Willow Court

repair-receipt.pdf

AI reads the email and attachmentIdentifies the property and the type of document

Flat 2, Willow CourtReceipt filed · expense details ready for review

AN UNCLEAR MATCH COMES BACK TO YOU FOR CONFIRMATION

Forward an email. Let your agent organise the next step.Illustrative workflow · fictional sample data

Keep the original close

Good records start with the source

AI vision reads the document and picks out the details. Check the result against the original before approving it. If a name, date or amount needs correcting, you can change it at that point.

The source file stays connected, so you can return to the agreement when you need to check a figure later.

Source documentOriginal file retained

AI vision reads the detailsCheck the suggested records

Connected recordsProperty, unit and tenancy

Illustrative workflow · fictional sample data

Before you start

A few practical answers

Ask us a question

Can I use this for my first property?

Yes. Start with one property and an agreement you know. Review the suggested tenancy details and confirm where they belong before building out the rest of your records.

Can I send documents without opening the software?

You can send them to your Bellsoph agent on WhatsApp or forward them to its email address. The agent reads the document and works out the relevant record.

Does accurate extraction mean I can skip checking?

No. Accurate extraction reduces the information you need to enter, but you still review the details. It isn’t a legal check of the agreement or certificate.

Put your AI agent to work

Try an agreement you know well

See what your agent picks out, check the details and approve the records for one property.

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